CONSTITUTION OF TRINITY EVANGELICAL LUTHERAN CHURCH

TINLEY PARK, ILLINOIS

ADOPTED AND PASSED AT THE APRIL 26, 2015 VOTERS' ASSEMBLY

APPROVED BY THE NORTHERN ILLINOIS DISTRICT LUTHERAN CHURCH MISSOURI SYNOD ON DECEMBER 14, 2015


CONSTITUTION INDEX

  1. CONSTITUTION OF TRINITY EVANGELICAL LUTHERAN CHURCH
    1. PREAMBLE
    2. ATICLE I - NAME
    3. ARTICLE II - PURPOSE
    4. ARTICLE III - CONFESSIONAL STANDARD
    5. ARTICLE IV - MEMBERSHIP
      1. A. Baptized
      2. B. Communicant
      3. C. Maintaining Membership
    6. ARTICLE V - ORGANIZATION
      1. A. Voting Membership
      2. B. Board of Governance and Officers
      3. C. Commissions
      4. D. Powers Vested in the Congregation
    7. ARTICLE VI - OFFICE OF THE TEACHING AND PREACHING MINISTRY
    8. ARTICLE VII - SOCIETIES
    9. ARTICLE VIII - PROPERTY RIGHTS
    10. ARTICLE IX - AMENDMENTS
  2. BY-LAWS
    1. ARTICLE I - MEMBERSHIP
    2. ARTICLE II - VOTING MEMBERSHIP
    3. ARTICLE III - VOTERS' ASSEMBLY
    4. ARTICLE IV - PROCEDURES FOR REMOVAL AND RESTORATION OF COMMUNICANT MEMBERSHIP
    5. ARTICLE V - THE OFFICES OF PASTOR, TEACHER, AND SPECIALIZED MINISTRIES
    6. ARTICLE VI - ELECTION OF GOVERNANCE BOARD MEMBERS
      1. 3. Vacancies
    7. ARTICLE VII - ELECTED OFFICIALS OF THE CONGREGATION, THEIR DUTIES, COMMISSIONS AND PROCEDURES FOR REMOVAL FROM OFFICE
    8. ARTICLE VIII - AMENDMENTS TO THE BY-LAWS

CONSTITUTION OF TRINITY EVANGELICAL LUTHERAN CHURCH

  1. PREAMBLE

  2. The Word of God demands that a Christian congregation not only conform to the Word of God in Doctrine and Practice (Psalm 119:105; Galatians 1:6-8; II Timothy 4:1-5), but also that all things be done decently and in order (I Corinthians 14:40); therefore, we the members of Trinity Evangelical Lutheran Church, indicate our concurrence with the following articles and the manner in which our congregational affairs, spiritual and material, shall be conducted.

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  3. ATICLE I - NAME

  4. The name of this congregation shall be Trinity Evangelical Lutheran Church, commonly known as Trinity Lutheran Church of Tinley Park, Bremen Township, Cook County, Illinois, a member congregation of the Lutheran Church -Missouri Synod.

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  5. ARTICLE II - PURPOSE

  6. We recognize the will of our Lord Jesus Christ to hear and to live in His Word. With the help of the Holy Spirit, we intend through preaching, teaching, and the administration of the Sacraments, to equip our members for Christian living (Matthew 28:18-20), and their extension of Christ's Kingdom throughout the world.

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  7. ARTICLE III - CONFESSIONAL STANDARD

  8. We believe the canonical books of the Old and New Testament to be the inspired Word of God and the only infallible rule of faith and practice. We accept the three Ecumenical Creeds: The Apostolic, the Nicene, and the Athanasian, as faithful testimonies to the truth of the Holy Scriptures. We believe the confessions of the Evangelical Lutheran Church as contained in the Book of Concord, 1580, the unaltered Augsburg Confession and its Apology, the Smalcald Articles, the Small and the Large Catechisms of Dr. Martin Luther and the Formula of Concord, to be a true exposition of this one scriptural faith.

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  9. ARTICLE IV - MEMBERSHIP

    1. Baptized membership in this congregation is held by all those who are baptized in the Name of the Triune God with water and who are under pastoral care.

    2. Communicant membership in this congregation may be held only by those who:

      1. Are baptized in the Name of the Triune God.

      2. Have declared their acceptance of the confessions of this congregation as contained in Article 3 of this Constitution.

      3. Have been approved by the Governance Board as having completed all of the requirements for communicant membership in accordance with the By-Laws (Article 1, 2) of this constitution.

      4. Do not live in manifest works of the flesh (Galatians 5: 19-21), but lead a Christian life.

      5. Are not members of any organization in conflict with the Word of God and the conduct of a Christian (II Corinthians 6:14-18).

    3. The membership, and membership privileges, of each communicant member shall remain in force so long as each member shall maintain his eligibility according to the five points in Section B of this article and shall meet the requirements stated or implied in the disciplinary, or other provisions, of the By-Laws. A member who voluntarily severs his connection with this congregation, or who has been released or transferred, or who has been excommunicated or excludes himself according to the provisions of the By-Laws, shall be deemed to have terminated his membership in this congregation along with all rights and privileges of such membership.


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  10. ARTICLE V - ORGANIZATION

    1. Voting Membership

      1. This congregation shall be represented by, and administer all its affairs through, its Voting Membership.

      2. Only communicant members, who have qualified according to the membership provisions of the By-Laws, shall be received as Voting Members of this Congregation

    2. Board of Governance and Officers

      1. The congregation shall be governed by a Governance Board comprised of seven (7) voting members elected by the congregation (or appointed to fill vacancies as outlined in the By-Laws of this Constitution) and the Senior Pastor. One male member of the Governance Board will be selected by the Governance Board to serve as Chair, one male member as Vice-Chair, and one member as Secretary according to the Governance Board Policy Manual. The Chair, Vice-Chair, and Secretary shall serve as the Officers of the Congregation.

    3. Cemetery Commission shall be delegated for the administration of cemetery affairs as outlined in the By-Laws

    4. Powers Vested in the Congregation
      1. This congregation, subject to the limiting provisions and regulations of this Constitution and its associated By-Laws, shall have supreme power in the administration of its affairs. No elected officer of this congregation shall have any power or authority beyond that conferred upon them by the congregation acting through its Voting Membership. The Governance Board , shall be responsible for the performance of such duties as the Constitution and By-Laws authorize or the Voting Membership may delegate to it by special resolution. Such specially delegated rights and powers shall be subject to revision or complete withdrawal by the Voting Membership at its discretion.


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  11. ARTICLE VI - OFFICE OF THE TEACHING AND PREACHING MINISTRY

  12. The Office of the Preaching and Teaching Ministry shall be conferred only on such pastors, teachers, and candidates who profess and adhere to the doctrinal and confessional standard set forth in Article 3 of this Constitution, who are qualified for their work, who have been endorsed by the Synod, and who are a member of the Synod.


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  13. ARTICLE VII - SOCIETIES

  14. Societies may be organized within the congregation only with the consent of the Governance Board. All such societies shall be responsible and accountable at all times to the Governance Board and shall conform to this Constitution, By-Laws and policies as established by the Governance Board. Only communicant members of this congregation shall be officers or leaders of such societies or groups. Any decisions, enactment or performance of or by societies or groups shall concur with this Constitution and its associated By-Laws.


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  15. ARTICLE VIII - PROPERTY RIGHTS

  16. If, at any time, a separation shall take place within this congregation, the advice of the officers of District and Synod shall be sought. If, despite all efforts to compose differences in peace and love, a division into factions of the congregation shall occur, the property of the congregation and all benefits therewith connected shall remain with the majority of voting members who continue to adhere in confession and practice to Articles 1 and 3 of the Constitution.


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  17. ARTICLE IX - AMENDMENTS

    1. This Constitution may be changed or amended at a duly called meeting of the Voters' Assembly provided that the proposed amendment has been submitted in writing to a previous meeting of the Voters' Assembly with the exception of Articles 1, 2, and 3 which are dealt with in Paragraph B below. Any amendment other than Articles 1, 2, and 3 shall be published and made available to the congregational members no less than twenty days prior to action being taken by the Voters' Assembly which shall be conducted in accord with the quorum and voting requirements of the By-Laws.

    2. To amend Articles 1, 2, and 3 shall require that previous notice of such amendment and discussion of the same be presented in writing at two duly called meetings of the Voters' Assembly before the meeting at which the proposed amendment is to receive action. Written notice via U.S. mail of the fact that a vote will be taken shall be given to all voting members of the congregation at least ten days prior to the meeting at which the proposed amendment is to receive action. Any changes in these articles shall not destroy the essential meaning of the same. Whether or not this has occurred shall be decided, if challenged, by a decision of the Commission on Theology and Church Relations of the Lutheran Church - Missouri Synod.


BY-LAWS

  1. ARTICLE I - MEMBERSHIP

    1. Application for Communicant Membership
    2. Applicants for communicant membership in this congregation who have not been instructed in the doctrines and confessions adhered to by the Lutheran Church–Missouri Synod shall be required to attend a course of instruction and to make profession of their faith either before the congregation or, at the pastor's discretion, before witnesses who are members of the Governance Board, before being received as communicant members

      A member desiring transfer from a sister congregation shall apply to the Pastor. Upon approval by the Pastor and the Governance Board, a letter of transfer shall be accepted by the Pastor. The Pastor shall report all transfers to the congregation via church publications and also to the Voters' Assembly at the next regular meeting of that body.

      In the case of those applicants whose previous membership in this congregation or a sister congregation has lapsed, or an applicant whose membership has been with another Lutheran church not in fellowship with this congregation, a Pastor will, with the consent of the Governance Board, arrange for a period of instruction prior to reaffirmation of faith.

    3. Privileges and Responsibilities of Communicant Members
    4. It shall be the privilege and duty of members of this congregation to:

      1. Review and sign the Constitution and By-Laws of this congregation.

      2. Grow in the Christian faith and life through faithful use of the means of grace, searching the Scriptures at home and in fellowship with other members of the congregation and its agencies, and partaking of the Lord's Supper frequently.

      3. Live a morally decent life before God and men, abstaining from open works of the flesh (Galatians 5:18-21), and so conducting themselves at all times as to bring credit rather than blame upon the Church of Jesus Christ.

      4. Provide for the proper Christian training of their children by instruction at home and through the agencies of the Church.

      5. Exercise faithful stewardship of God's many gifts and talents toward the maintenance of the congregation and the extension of the Kingdom of God at home and abroad.

      6. Place their God-given talents and abilities at the disposal of the Pastor(s), the officers, and other agencies of the congregation as set forth in its Constitution and By-Laws, so that the purposes and functions of the congregation may be effectively implemented.

    5. Termination of Communicant Membership
      1. Transfers: A member desiring transfer to a sister congregation shall apply to the Pastor. Upon approval by the Pastor and the Governance Board, a letter of transfer shall be issued by the Pastor. The Pastor shall report all transfers to the congregation via church publications and also to the Voters' Assembly at the next regular meeting of that body.

      2. Joining Other Churches: In cases where communicant members of this congregation have joined a non-Lutheran congregation or a Lutheran church not in fellowship with this congregation, they shall, upon the decision of the Pastor(s) and the Governance Board, be deemed to have terminated their communicant membership in this congregation, forfeiting all rights and privileges of such membership. Their name(s) shall be removed from the membership list of the congregation.

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  2. ARTICLE II - VOTING MEMBERSHIP

    1. Eligibility
    2. All communicant members of this congregation who are 18 years of age or over shall be eligible to apply for Voting membership. Application shall be made by written request at least forty (40) days prior to the meeting at which they plan to present themselves for membership. Applications for membership shall be made to the secretary of the congregation.

    3. Maintenance of Voting Membership
    4. When a voting member does not attend at least one meeting in a fiscal year, or have excused absence because of illness or occupation, he will be removed from voting membership. He will be notified prior to being removed. He is eligible to rejoin the assembly through normal procedure.

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  3. ARTICLE III - VOTERS' ASSEMBLY

    1. Meetings
      1. Scheduled Meetings: Three scheduled meetings of the Voters' Assembly shall be held each year. They shall be in March, May, and October. A printed agenda prepared by the Governance Board Chairman and the Senior Pastor shall be available in the narthex no less than ten days before each regular Voters' Assembly meeting.

        1. Purpose of the October meeting:

          1. The Governance Board will recommend annual revisions to the congregation's Strategic Direction and long term goals as sanctioned by its voting members. The Voters' Assembly will act upon each recommendation of the Governance Board. Presentation of the details of specific goals shall be the responsibility of the Senior Pastor, lead staff, and appropriate Advisory Councils.

          2. Other appropriate business.

        2. Purpose of the May meeting:

          1. The Voters' Assembly will review and adopt an annual budget as presented by the Governance Board. The Senior Pastor and lead staff will be responsible for any detailed explanation of particular budgetary needs in support of the Strategic Direction and goals adopted at the regular March meeting. The budget document shall be available to the voting members a minimum of 14 days prior to this meeting.

          2. The assembly will conduct the annual election of Governance Board members.

          3. Other appropriate business.

        3. Purpose of the March meeting:

          1. The Governance Board and Senior Pastor shall be prepared to report on the progress and implementation of annual and long range goals.

          2. Other appropriate business.

      2. Special Meetings: Special meetings of the Voters' Assembly may be called by the Governance Board. The Governance Board shall also call such special meetings if requested by written request of 25% of the voting membership. Written announcement shall be mailed at least 10 days prior to such meeting stating the time, place, and purpose of the meeting. The meeting shall be announced to the congregation at least one Sunday prior to the meeting. The congregation shall have the right to consider items of business previously announced and other items deemed appropriate by the Chairman of the congregation.
    2. Quorum and Voting Procedures
      1. In determining a quorum to conduct regular business, 25 percent of the current voting membership shall be used. At a properly called meeting, all voting members present shall be counted to determine the quorum necessary to conduct business.

      2. The number of votes required to pass regular items of business shall be a majority vote of all the voters present at a properly called Voters' Assembly.

      3. In determining a quorum for the following items of business - amending the constitution, selling or purchasing of real estate, erecting or destroying a building, removing a called professional church worker from his office, or for closing of the Christian Day School - 2/3 of the current voting membership shall be used. At a properly called meeting, all voting members present shall be counted to fill the quorum necessary to conduct such special business

      4. The number of votes required to pass special items of business listed in Paragraph C above shall be a 2/3 majority of all the voters present at a properly called Voters' Assembly.

    3. Order of Business
    4. The meetings of the Voters' Assembly shall be conducted in accordance with the Constitution and By-Laws and shall include an opening prayer, approval of the minutes of the previous meeting, roll call or registration, reception of new members, reports of officers and standing committees and action thereon, unfinished business, consideration of recommendations from the various boards and action thereof, other business, and adjournment with a closing prayer.


      In questions of parliamentary procedure not covered by this Constitution and By-Laws, Robert's Rules of Order shall prevail.

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  4. ARTICLE IV - PROCEDURES FOR REMOVAL AND RESTORATION OF COMMUNICANT MEMBERSHIP

    1. Transition
    2. The names of communicant members whose whereabouts are unknown and cannot be established within a period of six months shall be removed from the membership list of the congregation and placed in a file designated "Whereabouts Unknown". Such membership is terminated and shall be reported by the Senior Pastor as such at the next regular meeting of the Voters' Assembly.


    3. Self-Exclusion/Inactives
    4. A member of Trinity who fails to avail himself of the opportunity to worship and partake in the Sacrament of Holy Communion (i.e. Means of Grace) shall be dealt with by the Pastor(s) according to the guidelines of Matthew 18. If after this action is taken and the member continues to refuse availing himself of the means of grace, he shall be dropped from church membership and his name placed on the inactive rolls. The Senior Pastor shall report this action to the Voters' Assembly. The individual shall be notified of this action in writing, certified mail with return receipt.


      Such self-exclusion releases the individual from all responsibilities to this congregation, but it also excludes the member from the privileges of church membership, such as Christian burial from the church, transfer to a sister congregation, and of any claim against the properties of this congregation. Such a person, however, will at all times be cordially welcome to attend all divine services.


    5. Excommunication
    6. Excommunication is to be applied to any member who conducts himself in an unchristian manner (i.e. to one who openly adheres to false doctrine, gives evidence of an immoral and offensive life, or willfully despises the preaching of the Gospel and the Lord's Supper) and refuses to amend his ways after being dealt with according to the Biblical guidelines established in Matthew 18: 15-20. Excommunication of a member shall require a recommendation for such action by the Governance Board and Pastor(s) to the Voters and a 2/3 majority vote of the voters present at a duly called Voters' Assembly.

    7. Restoration of Communicant Membership
    8. Persons who have been removed from communicant membership as a result of self-exclusion or excommunication shall be restored with all rights and privileges when they repent and ask forgiveness through the pastor(s). Restoration of communicant membership shall be made known to the Governance Board by the Senior Pastor, prior to his announcing it to the congregation.


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  5. ARTICLE V - THE OFFICES OF PASTOR, TEACHER, AND SPECIALIZED MINISTRIES

    1. The Pastoral Office (Ordained Ministry)
    2. The Pastoral Office is an office established by God and is conferred upon qualified persons through a call of the congregation to exercise in public the common rights of spiritual priesthood which belong to all. The Pastoral Office may consist of as many pastors as the congregation's needs require. The Senior Pastor, in consultation with the Governance Board and in compliance with established Governance Board policies, shall determine what work is to be assigned to each individual pastor. Upon being installed, the pastor(s) are authorized and obligated to proclaim to the congregation, jointly and severally, the Word of God in its full truth and purity as contained in Article 3 of this Constitution. In calling a pastor to preach the Word of God and to administer the sacraments on their behalf, the members of the congregation exercise their rights as members of the royal priesthood and by no means relinquish it. This is a privilege and a responsibility of all members of the church.


    3. The Office of Teacher and other Specialized Church Worker (Commissioned Ministry)
    4. The office of teacher and other specialized church workers includes called teachers, principals, and other called church workers serving in specialized roles whose authority is conferred upon them by God, through a call of the congregation, to perform the duties of his/her office in all its parts according to the Word of God and the needs of the congregation.


    5. Authority to Issue a Call
    6. The authority to call a pastor, teacher, or qualified worker for specialized ministry belongs solely to the Voters' Assembly. However, the Voters' Assembly may authorize the Governance Board to act in their behalf in accordance with the procedures established in these By-Laws with the exception of the called positions of pastor(s) or principal of the Christian Day School.


    7. Procedures for Calling a Professional Church Worker already in Ministry
      1. Procedures for a Direct Call

        1. Any communicant member may submit a nomination for the called position(s) of pastor(s), teacher(s) or qualified worker(s) for a specialized ministry during a nominating period of no less than eight days nor more than 14 days. Advance, written notice of the nominating period shall be made to the congregation via the church bulletin by the Governance Board.

        2. In the case of calling a pastor, the Governance Board shall submit all names to the District president for information and evaluation as part of the screening process. Additional names may be added to the list by the appropriate District representative. The Pastor and/or Circuit Counselor, and the Governance Board shall review all nominees for the positions of pastor(s) and submit a list of qualified pastors for each pastoral position to the Voters' Assembly.

        3. In the case of calling a teacher, the principal, in consultation with his advisory council,and the Senior Pastor, shall submit all names to the appropriate District representative for information and evaluation as part of the screening process. Additional names may be added to the list by the appropriate District representative. The Governance Board shall review the list of nominees for each called teaching position and submit a list of quaIified teachers for the teaching position to the Voters' Assembly.

        4. In the case of calling a qualified worker for any other specialized ministry, the Senior Pastor, in consultation with the appropriate senior staff shall have the responsibility for assembling a list of qualified workers and submitting them to the Governance Board. The Governance Board shall review the list of nominees and submit the list of qualified workers for the position to the Voters' Assembly.

        5. When the list of candidates is presented to the Voters' Assembly for selection, the voters will limit the number of candidates by the process of elimination. During each round of voting, the candidate(s) receiving the least number of votes will be removed from the list. Voting will continue until one candidate receives a 2/3 majority of the voting members present when the quorum was established.

        6. The Governance Board shall consult the synodical officials for additional procedures to follow if such procedures are not covered by provision in these By-Laws.

      2. Procedures for authorizing the Governance Board to Issue a Call
      3. Except for the called positions of pastor(s) or worker to serve as the Principal of the Christian Day School, the Voters' Assembly may delegate to the Governance Board r to act on their behalf provided:


        1. The Governance Board seeks prior approval from the voters for issuing the call for the specific position to be filled.

        2. The Governance Board solicits nominees from congregational members during a nominating period of no less than eight days nor more than 14 days.

        3. The Governance Board submits names to the appropriate District representative for information and evaluation.

        4. The Governance Board solicits additional names from the appropriate District representative.

        5. The worker to be called receives a majority of the votes of the Governance Board while in lawful session.


    8. Procedures for calling a pastor, teacher, or qualified worker for a specialized ministry eligible for an initial call.
      1. In calling a pastoral candidate, the Governance Board will request approval from the Voters' Assembly before issuing such a call. Synodically established procedures in issuing the call on behalf of the Voters' Assembly will be followed.

      2. In calling a teacher, the Governance Board will request approval from the Voters' Assembly before issuing such a call. Synodically established procedures in issuing the call on behalf of the Voters' Assembly will be followed.

      3. In the case of calling a quaIified worker for other specialized ministry, the Governance Board will request approval from the Voters' Assembly before issuing such a call. The Governance Board will follow synodically established procedures in issuing the call on behalf of the Voters' Assembly.


    9. Procedures for contracting lay educators or professional workers
      1. In creating a contracted position of lay educator or professional worker, the Governance Board shall seek prior approval from the Voters' Assembly.

      2. Negotiations for contracted lay educators for established positions shall be delegated to the Principal, and such negotiations shall be reported to the Voters' Assembly.

      3. Negotiations for other contracted lay professional workers for established positions shall be delegated by the Governance Board to the Senior Pastor. Such negotiations shall be reported to the Voters' Assembly.

      4. All contracted non-synodically trained educators or professional workers shall be encouraged by their supervisor to complete a colloquy program appropriate to the work to which they are assigned. Financial support shall also be available for such a worker who engages in a colloquy program while under contract with Trinity.


    10. Procedures for removing a called professional church worker from office
    11. Sufficient grounds for deposing a called professional church worker shall be persistent adherence to false doctrine, scandalous life, or willful neglect of official duties or evidence of prolonged incapacity to perform the functions of the office. Charges on any of these counts shall be carefully investigated by the Governance Board. Should such charges be substantiated by clear evidence, the individual involved shall first be given the opportunity to resign his position in the congregation. Such opportunity having been given and declined, the Governance Board shall, after consultation with the appropriate officers of the Northern Illinois District, notify the Voters' Assembly of the situation and shall submit the matter for action at a special meeting of that body. After recommendation for removal from office is made by the Governance Board, subsequent action for voting on the recommendation must be in accordance with the By-Laws of this Constitution.


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  6. ARTICLE VI - ELECTION OF GOVERNANCE BOARD MEMBERS

    The Governance Board shall have seven (7) members, of which at least a simple majority shall be male. The Senior Pastor shall serve as an ex officio member, without vote, of the Board.

    1. Nominating Committee and Election Procedures
      1. Nominating Committee, consisting of the Governance Board Vice-Chair, two additional Board Members and two voting members of the congregation, shall be announced each year at the regular Voters' Assembly meeting in October.

      2. The Senior Pastor shall serve as an ex officio, without vote, member of this committee. The Nominating Committee shall be chaired by the Vice-Chair of the Board.

      3. The Nominating Committee shall solicit and receive the names of prospective candidates from the Board or any member of the Congregation.

      4. When calling for nominations, the Nominating Committee shall inform the Congregation of the nominating process and provide to anyone wishing to nominate someone, the appropriate information which shall include Governance Board responsibilities, Board member responsibilities, other specific qualifications listed below, a nomination form and a cover letter explaining the nominating process, the schedule and procedures for election.

      5. Anyone who chooses to nominate an individual must submit a completed nomination form for that person to the Nominating Committee.

      6. The Nominating Committee shall develop a slate of "qualified" candidates to fill the upcoming vacancies (approximately one third of the Board). The Nominating Committee will present the final slate to the Congregation at least one month prior to its regular meeting in May.

      7. In preparing its slate of candidates, the Nominating Committee must seek candidates who meet the following qualifications:

        1. Are communicant members of the congregation, in good standing and over the age of 18, for no less than one year

        2. Regularly participate in the worship and educational life of the Congregation

        3. Undertake personal spiritual disciplines for the development of their own faith lives

        4. Are good communicators

        5. Are strategic thinkers

        6. Can effectively represent the concerns of the Congregation

        7. Understand and support the form of governance prescribed in this Governing Board Policy Manual

        8. Are willing and able to support the Strategic Direction of the Congregation

        9. Are willing and able to accept the Board Responsibilities and Member Responsibilities


      8. In preparing the slate, the Nominating Committee shall also guarantee that candidates:

        1. Not be employed by Trinity

        2. Not have a family member who is employed by Trinity

        3. Not have a spouse, parent, sibling, or child currently serving, or being nominated to serve, on the Board


      9. The election of Board Members shall take place each year at the regular meeting of the Voters' Assembly in May.

        1. When presenting the slate to the Congregation, the Nominating Committee shall include the list of criteria used to qualify nominees and information regarding each nominee which addresses the qualifying criteria.

        2. The Nominating Committee shall present a slate that includes at least one qualified candidate for each position to be filled.

        3. The Voters' Assembly shall elect only individuals who have been deemed qualified by the Nominating Committee.

    2. Terms of Service
      1. Terms of Service for Board Members shall be limited to three years beginning on July 1st after election and ending June 30.

      2. Board Members may not serve more than two consecutive elected terms and, if appointed to fill a vacancy, may not stand for re-election if another term would extend their service to more than seven years.

      3. Approximately one third of the Board shall be elected each year to assure continuity of service and experience on the Board.

      4. No more than three Board Members shall be elected in any given year.

        1. On the occasion of the first election of Members to this Board, seven (7) Members shall be elected by the Voters' Assembly.

        2. The Board, or if the Voters' Assembly chooses, the Assembly itself, shall determine which three (3) members shall have a 3 year term, which two (2) Members have a 2 year term, and which two (2) members have a 1 year term.

    3. Vacancies
      1. In the event of a vacancy on the Board, the Board shall be responsible for filling the vacancy.

        1. The vacant position shall be filled by the Board with individuals deemed "qualified" by the Nominating Committee.

      2. Appointments to fill a vacant position shall always be to complete an unexpired term and in no case shall such an appointment work in contradiction to the election of approximately one third of the Board each year.

      3. Every effort shall be made to fill vacant positions within three months of their occurrence. However, if there is less than one year of service left in the term the position may remain vacant until it is filled through the election process.

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  7. ARTICLE VII - ELECTED OFFICIALS OF THE CONGREGATION, THEIR DUTIES, COMMISSIONS AND PROCEDURES FOR REMOVAL FROM OFFICE

    1. Duties of Officers
      1. Chairman of the Congregation (aka, Chairman of the Governance Board)

      2. The Chairman of the congregation shall be male and preside at all meetings of the Voters' Assembly. He shall, to the best of his ability, enforce the Constitution and Bylaws of the congregation and monitor that the wiII of the congregation, as embodied in the resolutions of the Voters' Assembly, is carried out.


      3. Vice Chairman of the Congregation (aka, Vice Chairman of the Governance Board)

      4. The Vice Chairman shall be male and, in the absence of the Chairman, act for and in the stead of the Chairman in all congregational affairs. He shall call and preside over meetings of the Nominating Committee.He shall be available for additional duties the Chairman shall assign him as his representative.


      5. Secretary (aka, Secretary of the Governance Board)
      6. The secretary shall be present at all meetings of the Voters' Assembly and at all meetings of the Governance Board and shall enter the minutes of all meetings of said groups in a permanent record book. The secretary shall be responsible for the maintenance of the voting membership per Article II, Section 2 of the By-Laws. The secretary shall perform duties as requested by the Chairman and/or Voters' Assembly. If the secretary is absent, a designee shall be appointed by the Chairman.


    2. Governance Board
    3. General Duties of the Governance Board shall be:


      1. The Governance Board is responsible to congregation via the Voters’ Assembly.

      2. The Board will develop, monitor, and enforce governance policy.

      3. Articulate the Strategic Direction of the Congregation and ensure it is the driving force for all ministries and activities

      4. Provide oversight and support of all Congregational activities and oversight and support of the Senior Pastor.

      5. Ensure the organizational structure of the Congregation is well defined and effective.

      6. Monitor and review effectiveness of Governance Board Policy Manual, revising as needed to ensure effective and efficient ministry operations.

      7. Communicate regularly and formally to the members of the Congregation via the Voters’ Assembly regarding the activities of the Board and solicit communication from them.

      8. Exercise particular concern for the welfare of the Senior Pastor in all ways, providing necessary counsel and resources to support his success.

      9. Exercise concern for all staff, supporting them with prayer and, upon the request of the Senior Pastor, appropriate counsel.

    4. Commissions

      1. Cemetery Commission

      2. The Cemetery Commission shall consist of at least three (3) members appointed by the Governance Board including the Chairman of the Commission. This Commission shall report all of its activities to the Senior Pastor.

        1. The purpose of this Commission is to administer the congregation's cemetery property according to the rules and resolutions of the congregation.

        2. Duties

          1. Elect a Commission Chairman annually from its membership who will report to the Senior Pastor on behalf of the Commission.

          2. Be responsible for the appropriate care and maintenance of the cemetery property.

          3. Submit an Annual Budget and a report of their activities to the Senior Pastor.

          4. Administration of all financial matters shall be handled by the chief business officer.

        3. Rules

          1. The cemetery shall be known as "Trinity Evangelical Lutheran Cemetery".

          2. Legal title to the cemetery is in, and shall remain in, the name of the congregation, notwithstanding the purchase of burial rights by members of the congregation. Burial rights shall not convey title to property, but merely the privilege of interment.

          3. The management of the cemetery shall be delegated to a Chairman of the Cemetery Commission.

          4. Burial rights, if available, may be acquired from the Cemetery Commission by any member of the congregation in good standing for a fee established from time to time by the Chairman of the Cemetery Commission with the approval of the Voters' Assembly.

          5. Should the non-member relative of a member of this congregation desire burial in our cemetery on the same lot with said member, such permission may be granted until lot is fully occupied; however, a grave on said lot shall be made available only to such relatives as were fellow Christians at the time of their demise.

          6. If a member of the congregation transfers to another parish and faithfully adheres to the Word and Sacraments while in that parish, but desires burial in our cemetery on the same lot with his family, he may make arrangements to reserve such a grave for himself.

          7. Interment shall not take place unless a Lutheran Pastor officiates; nor shall any other committal service be permitted.

    5. Removal of an Elected/Appointed Lay Official, Filling Vacated Positions
    6. Any elected or appointed lay official of the congregation who willfully neglects the duties of his position may be deposed by a 2/3 majority vote of the voting members present in a meeting of the Voters' Assembly. When a position is made vacant by deposition, resignation, or death of an individual, the vacated position shall be filled in accordance with the By-Laws of this Constitution.


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  8. ARTICLE VIII - AMENDMENTS TO THE BY-LAWS

    1. These By-Laws, except Article III, Section 2, Paragraph C, may be changed or amended provided that the proposed amendment has been submitted in writing to a previous meeting of the Voters' Assembly. The amendment shall be published and made available to the congregational members no less than twenty days prior to action being taken by the Voters' Assembly. In determining a quorum for amending the Bylaws, 51 percent of the current voting membership shall be used. At a properly called meeting, all voting members present shall be counted to fill the quorum necessary to conduct this business. The number of votes required to pass an amendment to the Bylaws shall be a majority vote of all the voters present at a properly called Voters' Assembly.

    2. Article III, Section 2, Paragraph C may be amended provided that the proposed amendment has been submitted in writing to a previous meeting of the Voters' Assembly. The amendment shall be published and made available to the congregational members no less than twenty days prior to action being taken by the Voters' Assembly. In determining a quorum for amending the By-Laws, 51 percent of the current voting membership shall be used. At a properly called meeting, all voting members present shall be counted to fill the quorum necessary to conduct this business. The number of votes required to pass an amendment to the By-Laws shall be a 2/3 majority vote of all the voters present at a properly called Voters' Assembly.

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